Reserve Meeting Space
PTC’25 offers a range of great networking opportunities. A variety of meeting space options are available to suit your networking needs.
Questions? Email ptc25@ptc.org or call +1.808.941.3789.
Suites & Converted Rooms
Network and negotiate in privacy and comfort by reserving a suite or standard guest room to convert into a meeting space, which can accommodate a variety of activities, from office use to business meetings to social events.
Nearly any standard guest room on property can be converted to meeting space. Suite location options include:
- Rainbow Tower, room numbers ending in 00, 01, 12, or 13
- Tapa Tower, room numbers ending in 29 or 30*
- Ali‘i Tower, room numbers ending in 02 or 05 and 1408/09/12/14 and 1508/09/12/14
- Diamond Head Tower, rooms on floors 14–17
Room Rates
Ali‘i Tower (no conversions allowed) | USD 416 |
Deluxe Ocean View | USD 368 |
Ocean View* | USD 301 |
Resort View* | USD 262 |
Diamond Head Tower One Bedroom Suite | USD 610 |
Tapa Tower One Bedroom Suite (room number ending in 30)* | USD 960 |
Tapa Tower Junior Suite (room number ending 29)* | USD 610 |
Tapa Tower 2-Bedroom Suite* | USD 1,520 |
Rainbow Tower Corner King (room number ending in 00 or 01) | USD 645 |
Rainbow Tower King Jr Suite/Harbor View (room number ending in 12) | USD 800 |
Rainbow Tower King Jr Suite/Ocean View (room number ending in 13) | USD 815 |
Ali‘i Tower One Bedroom Suite (room number ending in 08, 09, 12, or 14) | USD 1,330 |
Ali‘i Tower Executive King Corner Room (room number ending in 05) | USD 815 |
Ali‘i Tower Deluxe Suite/Parlor Only (room number ending in 02) – SOLD OUT | USD 1,930 |
*All suites and converted standard rooms in the Tapa Tower are exclusively reserved for PTC Members in good standing. Membership renewals must be completed before PTC’25 to reserve and confirm your suite.
Ready to reserve a suite or converted guest room?
Download the PTC’25 Suite and Converted Guest Room Agreement
![Rainbow Tower](https://www.ptc.org/wp-content/uploads/2016/12/rainbow-tower.jpg)
1. Suite Conversion*: Upon reserving a hotel suite for hospitality, office, or meeting purposes, you must purchase a Hotel Suite Package Registration. The rates are as follows:
PTC MEMBER: USD 4,000 NON-MEMBER: USD 5,500
Benefits include:
- Four (4) Full Conference registrations
- One (1) online suite listing
- One (1) door signage
A Hotel Suite Package Registration must be purchased for each reserved suite and is in addition to the rates charged by the Hilton. Suites in the Ali‘i tower are also subject to this purchase requirement even though conversions are not available.
Cancellation/Refund Policy
Hotel Suite Package Registration cancellations must be submitted in writing via email to suites@ptc.org. The Suites Team will confirm the cancellation with the Hilton. Confirmed cancellations received by Monday, 16 December 2024, are subject to a USD 100 cancellation fee. No refunds will be granted after Monday, 16 December 2024.
2. Standard Guest Room Conversion*: Upon reserving a standard guest room in the hotel for hospitality, office, or meeting purposes, you must purchase a Hotel Room Package Registration. The rates are as follows:
PTC MEMBER: USD 2,000 NON-MEMBER: USD 2,850
Benefits include:
- Two (2) Full Conference registrations
- One (1) online suite listing
- One (1) door signage
A Hotel Room Package Registration must be purchased for each reserved room and is in addition to the rates charged by the Hilton.
Cancellation/Refund Policy
Hotel Room Package Registration cancellations must be submitted in writing via email to suites@ptc.org. The Suites Team will confirm the cancellation with the Hilton. Confirmed cancellations received by Monday, 16 December 2024, are subject to a USD 100 cancellation fee. No refunds will be granted after Monday, 16 December 2024.
3. PTC is not responsible for furniture and setup requirements and does not cover any costs associated with furniture and setup. Please work directly with the Hilton Events Team for these arrangements.
4. PTC controls the use of hotel meeting facilities and function rooms for meetings, presentations, and hospitality functions. Meeting and function rooms will be released only to organizations that have registered at least four (4) Full Conference Registrations or six (6) Networker Registrations. For evening functions that serve food and beverage, a PTC facilities charge of USD 10 per person (based on F&B head count) will be invoiced to the hosting organization. This charge will be used to defray conference expenses and fund future PTC programs. Note: PTC’25 Diamond, Platinum, and Gold sponsors will be given first priority on reserving meeting facilities and function rooms. For more information, please email ptc25@ptc.org.
*All suites and converted guest rooms in the Tapa Tower are exclusively reserved for PTC Members. Not a PTC Member yet? Join PTC today.
One (1) online suite listing and one (1) door signage are included with each hotel room or suite package registration purchase.
The online suite listing provides welcome visibility for your company and assists conference attendees in locating your suite/meeting room. Your company name and suite/meeting room number(s) will be displayed in the event mobile app.
Door signage provides enhanced visibility for your company and assists conference attendees in locating your suite/meeting room. It will be applied on the front of your suite/meeting room door. The door signage will cover from the top of door to the top of door lock for Diamond Head and Tapa Tower rooms, and will cover the top portion of doors for Ali‘i and Rainbow Tower rooms. You will be responsible for providing artwork to PTC. Specifications and deadlines will be provided.
Signage Policy
All signage to be displayed in public areas must receive written approval in advance from PTC to be allowed on the Hilton property. Retractable banners are not permitted outside guest rooms. PTC and Hilton security will remove all other unauthorized signs.
FUNCTION & MEETING ROOMS
Meeting rooms are available to suit your networking needs.
PTC’25 Diamond, Platinum, and Gold sponsors are given first priority on reserving meeting and function rooms and outdoor space.
Available by the hour, the day, or a 24-hour hold, your room can be used for private meetings, temporary office space, or receptions. Please email ptc25@ptc.org or call +1.808.941.3789 to discuss options.
Kalia Executive Conference Center
Room Availability
Lehua Suite: |
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Sunday, 16 January 2022 |
Kahili 1 and 2: |
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Sunday, 16 January 2022 |
Hibiscus 1 and 2: |
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Saturday, 15 January 2022 |
Ilima Boardroom: |
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Saturday, 15 January – Sunday, 16 January |
Mid-Pacific Conference Center
Room Availability
Nautilus 1 and 2: |
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Wednesday, 19 January (until 12:00) |
Rainbow Suite & Patio
Room Availability
Rainbow Suite & Patio: |
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Sunday, 16 January – Tuesday, 18 January |
(Evenings Only. To request day use, please email ptc22@ptc.org.)
Tapa Conference Center
Room Availability
Iolani 1: |
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Wednesday, 19 January (until 17:00) |
*Note: The function and meeting rooms noted above are available for PTC Members to reserve beginning 16 November. Following, the remaining spaces available will be open to PTC Non-Members on 1 December.
Meeting Cubicles
Meet with industry leaders at PTC’25 in your private meeting cubicle located in the PTC HUB. Each cubicle is a stand-alone unit that consists of four (4) walls and a door for maximum privacy.
For more information, download the PTC HUB Order Form or email ptchub@ptc.org.
10’x10′ MEETING CUBICLE
Each paid Meeting Cubicle registration includes one (1) 10’x10′ meeting cubicle and four (4) Full Conference registrations.
Registration Fees Through: (All amounts are in USD) | 9 SEP 2024 | 31 OCT 2024 | 16 DEC 2024 | 17 Dec 2024–ONSITE |
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*PTC Member | 4,750 | 4,825 | 4,925 | 5,075 |
Non-Member | 7,875 | 7,950 | 8,050 | 8,200 |
10’x20′ MEETING CUBICLE
Each paid Meeting Cubicle registration includes one (1) 10’x20′ meeting cubicle and eight (8) Full Conference registrations.
Registration Fees Through: (All amounts are in USD) | 9 SEP 2024 | 31 OCT 2024 | 16 DEC 2024 | 17 Dec 2024–ONSITE |
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*PTC Member | 8,900 | 8,975 | 9,075 | 9,225 |
Non-Member | 14,725 | 14,800 | 14,900 | 15,050 |
Meeting Tables
Hold formal and informal discussions and meetings with industry peers at your own meeting table located in the PTC HUB. Each meeting table includes:
- A dedicated PTC HUB meeting table with four (4) chairs for Sunday-Wednesday, 19-22 January 2025
- Your company logo on a table stand (Upgrade to a printed tablecloth for an additional cost.)
- Your company logo with hyperlink on the PTC’25 Meeting Table List webpage
- Four (4) Full Conference registrations
To reserve a meeting table, select the Meeting Table Registration category when registering for PTC’25. If you are already registered for PTC’25 and want to purchase a meeting table, please email ptcreg@ptc.org.
Registration Fees Through: (All amounts are in USD) | 3 SEP 2024 | 31 OCT 2024 | 16 DEC 2024 | 17 Dec 2024–ONSITE |
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*PTC Member | 2,500 | 2,625 | 2,725 | 2,800 |
Non-Member | 4,175 | 4,275 | 4,375 | 4,525 |